Group Scheduler

Published 9 October 2026, Updated 9 October 2026

What the Group Scheduler is for

The Group Scheduler is a planning workspace. It lets you build the timetable of a ground course for a whole group, such as a promotion of ATPL or PPL theory students, without immediately booking anything in the live scheduler.

You work inside a project. A project belongs to one student group. Inside a project you:

1. Drag lessons from the course syllabus onto a calendar grid.
2. Choose a classroom or other resource and an instructor for each lesson.
3. Check conflicts with rooms, instructors, students, and other groups.
4. Synchronize (publish) the lessons to the live scheduler when the plan is ready.

Until a lesson is synchronized, it exists only in the project. It does not reserve the room or the instructor, and members do not see it in their schedule.

Term	Meaning
Project	A planning file for one student group, for example “ATPL Theory – Fall intake”.
Project schedule (not synced)	A lesson placed in the project but not yet published. You can move it freely.
Synced schedule	A lesson published to the live scheduler. It now reserves the room and instructor and appears in everyone’s schedule.
Live scheduler	The organization’s main scheduler (the full scheduler page).
Resource	A classroom, simulator, or other bookable item.
Additional participants	Extra members or groups who attend the same lesson.

Who can use it

The page is available only to staff whose profile includes the Group Scheduler permission. Some options appear only with extra rights:

• Course analytics (in Actions on Group) needs statistics or responsible rights.
• Scheduler (in Actions on Group) appears only when the flight records/live scheduler module is enabled.
• Printing attendance sheets may be limited to schedules within a set number of days, depending on your profile.

Page layout

The page title reads Group Scheduler Projects. Once a project is loaded, the project title, group name, and number of members appear at the top right.

Tab	Purpose
Scheduler	The planning calendar, with the buttons below it.
Library	Documents attached to the project (course outline, room plans, and similar files).
Dashboard	Project statistics: items to sync, synced items, completion, instructor workload, and room occupancy.
Task (right side)	Your task list, the same one used elsewhere in the application.

Library and Dashboard remain disabled until a project is loaded.

Typical workflow for a ground course

1. Open Projects and create or load the group’s project.
2. Click Courses, choose the course, and drag each lesson to its date and time.
3. In the dialog that opens, choose the activity type, room, and instructor, then Save.
4. Use the availability shading and the Grid list to find conflicts and missing instructors or rooms.
5. Run Sync all → Simulation to see what would block.
6. Fix the problems, then run Sync all → Sync for the period you want to publish.
7. Follow progress in the Dashboard.