Published 7 October 2026, Updated 7 October 2026
OpenAviation has a dedicated manual synchronization interface available only when the integration and the member’s maintenance access permit it. Select Sync with Open Aviation below the main tabs.
The dialog states that completed Flight Record information is transferred after sensitive information is filtered, that OpenAviation refreshes transferred information on its own cycle, and that scheduled synchronization also runs. Use the manual workflow below when the selected period or a specific aircraft needs review or retransmission.
[SCREENSHOT: maintenance-openaviation-overview | Capture: Sync with Open Aviation button and complete dialog with explanatory text, date range, status filter, search, grid, selection controls, and Sync selected.]
20.1 Choose the inclusive date range
The default range is yesterday through today. Both dates are inclusive and cannot be later than today. Presets include:
- Today
- Yesterday
- Since yesterday
- Since last week
Choose a narrow range when investigating one discrepancy. A wider range can include more eligible completed flights and can resend records already transferred.
[SCREENSHOT: maintenance-openaviation-date-range | Capture: Date-range picker open with all four presets and inclusive start/end dates.]
20.2 Understand synchronization statuses
| Filter/status | Meaning |
|---|---|
| All resources | Shows every active eligible flight resource in the current result. Flight training devices are excluded. |
| Needs sync | At least one eligible completed flight in the selected range has not been successfully transferred, and the aircraft has previous successful transfer history. |
| Up to date | No eligible completed flight is waiting in the selected range. This includes days with no eligible flights. |
| Never synced | Eligible completed flights are waiting and no successful transfer history exists for the aircraft. |
Cancelled or incomplete activities and records without positive air time are not eligible for transfer.
[SCREENSHOT: maintenance-openaviation-status-filter | Capture: Status filter expanded with All resources, Needs sync, Up to date, and Never synced, plus representative status badges.]
20.3 Read and filter the aircraft grid
The grid shows:
- Resource and type
- Period Status for the selected inclusive range
- Last synchronization information
- Last completed flight information
- Actual TTSN
- Last synchronized TTSN
Use the search row to find a registration or type. Changing the date range or status filter refreshes the eligible aircraft list.
[SCREENSHOT: maintenance-openaviation-grid | Capture: Aircraft grid with every column, registration/type search, and multiple period statuses.]
20.4 Review flights awaiting synchronization
Double-click a Needs sync aircraft to open the list of completed flights awaiting synchronization for the chosen range. Review the dates, flight references, and durations shown in the dialog before selecting the aircraft for transfer.
If the details do not match expectations, close the dialog and first verify the underlying Daily records and selected date range.
[SCREENSHOT: maintenance-openaviation-awaiting | Capture: Needs sync row and the flights-awaiting-synchronization detail dialog opened by double-click.]
20.5 Select aircraft
- Select individual row checkboxes for a controlled export.
- Select all visible selects only rows currently displayed by the date, status, and search filters.
- Clear selection removes every current selection.
- Check the selected count before proceeding.
Filtering after selecting can change what is visible. Recheck the count and selected registrations immediately before synchronization.
[SCREENSHOT: maintenance-openaviation-selection | Capture: Individual selections, Select all visible, Clear selection, and selected-count indicator with an active search filter.]
20.6 Synchronize selected aircraft
- Confirm the inclusive range.
- Confirm every selected registration.
- Select Sync selected.
- Wait for completion; do not submit the same selection repeatedly while the request is pending.
- Read the result message.
- Refresh the grid and confirm the new Period Status and synchronization information.
- Verify the transferred information in OpenAviation as instructed by the success message.
The manual action sends eligible completed flights for the selected aircraft and period. It can resend records that were already transferred, so choose the range deliberately.
Common outcomes:
| Message or result | What to do |
|---|---|
| Select at least one resource | Select one or more visible aircraft and try again. |
| No records are eligible | Verify the range, completion state, cancellation state, and positive air time in Daily records. |
| Transfer succeeded | Refresh the grid, inspect history, and verify accuracy in OpenAviation. |
| Server/transfer error | Keep the source Flight Record unchanged, record follow-up, and retry only after the cause is understood. |
[SCREENSHOT: maintenance-openaviation-sync-confirmed-selection | Capture: Final pre-sync state showing range and selected registrations.]
[SCREENSHOT: maintenance-openaviation-sync-success | Capture: Successful upload message instructing the user to verify transferred data in OpenAviation.]
[SCREENSHOT: maintenance-openaviation-no-selection | Capture: Select-at-least-one validation message.]
[SCREENSHOT: maintenance-openaviation-no-records | Capture: No eligible records message with the selected date range still visible.]
[SCREENSHOT: maintenance-openaviation-transfer-error | Capture: Transfer error state without exposing technical diagnostics.]
20.7 Transfer History
Open Transfer History from the synchronization grid toolbar. The history list includes:
- Transfer date/time
- Flight Record range From/To
- Transferred by
- Success or failed status
- Transfer filename/reference
- Message
- Count
Use the search toolbar to filter by registration or other visible history information. Double-click a row to open Transfer Details and review what the transfer reported.
[SCREENSHOT: maintenance-openaviation-history | Capture: Transfer History grid with success and failed examples, all columns, search, refresh, and pager.]
[SCREENSHOT: maintenance-openaviation-transfer-details | Capture: A history row opened in Transfer Details.]
20.8 Reconcile OpenAviation with Daily records and History
For a discrepancy:
- Record the aircraft and exact inclusive date range.
- Review Daily records for completed, non-cancelled activity and positive air time.
- Check the OA indicator on the relevant activity rows.
- Review Transfer History and open the matching details.
- Compare actual TTSN with last synchronized TTSN in the synchronization grid.
- If appropriate, select only that aircraft and the narrowest necessary range, then synchronize.
- Verify the receiving OpenAviation display.
- Add a maintenance task or History note when follow-up remains.
[SCREENSHOT: maintenance-openaviation-reconciliation | Capture: Composite target showing one aircraft across Daily records OA indicator, sync grid TTSN values, and matching Transfer History row.]