Published 9 January 2023, Updated 22 January 2023
Member’s system view is accessible to only administrators or users having the proper credentials.
Section 1 – Login information
Login information and settings access is granted to either:
- Administrators
- Users that have the power of “Set credential to member”
- Users that have the credential to “Can change password and see logs” and level of power is greater to the one defined to modify member’s profile
From there you can “Set the member as a newly registered” by deleting password and temporary password. Remember, doing so will not restrict the member to access the portal. This function is useful if member has difficulty to login.
User that is an administrator or has the credential to “Can change password and see logs” and level of power is greater to the one defined to modify member’s profile, will be able to add a username and password, or a temporary password by checking “Send by email the password as a temporary password”.
In the case the member has tried several times to unsuccessful login to the portal, the account has probably been locked. User will be able to unlock this situation. However, administrators shall investigate the issue first.
Section 2 – Credentials
This section is accessible to administrators and users that have the power of “Assign member that will have the ability to set credential to member”.
Default power of level when adding a member is defined by administrators, however it is possible to select the power of level in this view. Greyed checked credential items are set for each power of level. However user can add other options.
User have to be careful when setting credentials to another member. This can lead to errors without any prior training. Privacy consideration and laws shall be reminded.
In order to avoid data theft, accredited users shall review credentials of resigning members or inactive. Best practice is to have a confidentiality agreement between the organization and accredited users.
Credentials are set by the organization administrators and can give access to some of the portal features. They are grouped as follow:
| Credential | Function |
|---|---|
| Accounting | |
| Can enter and use the activities sheet | Activity sheet are working time requested by member. Access granted for “Add an activity” |
| Can validate and accept activities | Accepting and validating working time request. Member will have access to “Validate activities” center |
| Can administrate accounting | Accounting Management Administrator have all access to accounting functions and displays. They have also credentials than accounting supervisor and users. They can define items using (Controls->Accounting->Products items). |
| Can supervise accounting (refund, delete, void) | Accounting Management supervisor can refund, delete or void an invoice using (Controls->Accounting->Operations center). They can also create invoices and make deposits. They can also check Member accounts balance. |
| Can use accounting functions (invoice, deposit) | Accounting users can create invoices and make deposit. |
| Communication | |
| Can use the message center | Member should always have access to the internal “Message center”. |
| Courses | |
| Can be a course instructor for a lesson | All lessons are conducted by an instructor, teacher or leader. Granting the option will add member to the dropdown selected list. |
| Can be course responsible and see all data | Access to all courses and lessons content. |
| Can attach, close or delete courses | Bulk actions are also granted. |
| Can create and manage courses | Access to “Course design center” if only is assigned as a course modifier. Granted access to High level administrator power |
| Can add multiple entries in courses | If “Multiple entries” course option is activated, member can add multiple entries for each lesson to a group of member. Undo action is provided to member. |
| Can modify or delete a lesson | Access to “Lesson correction”. Correction can only be process if requested by member. |
| Can modify a lesson status | Access to “Lesson correction” to toggle lesson status between passed or failed. Correction can only be process if requested by member. |
| Can manage course responsible by batch | “Responsible center” provides the ability to overview and manage course responsible assignments |
| Can see course responsible center | “Responsible center” provides the ability to only overview course responsible assignments. |
| Can create and manage course items | Access to “Course design center”. Each lesson can have exercises as items. If only is assigned as a course modifier. Granted access to High level administrator power |
| Can create and manage CBTA | Access to “Course design center” and design Competency Based Training Assessment. |
| Can create and manage Dynamic docs | Access to “Course design center”. Managing autofill documents which can be linked to lesson and accessible only if lesson status is passed. |
| Can register a noshow | No shows statistics can be computed. Member having access to multiple entries. |
| Is supervisor for multiple entries in courses | If “Multiple entries” course option is activated, member can add multiple entries for each lesson to a group of member. Undo all action is provided. |
| Can manage courses credits | Courses can be credited of hours or lessons. Open an assigned courses and modify detail entries. |
| Event report | |
| Can manage Event report | Access to “Event center” to manage reports. |
| Can manage Security SMS | Access to “Event center” to provide Safety Management System analysis support and report. |
| Can overview SMS Safety Performance Keys | Provide to member an overview of Safety Performance Keys indicators (SPKI). Statistics are also display on homepage and in mobile version. |
| Maintenance | |
| Can de-snag | Access to “Maintenance center”. While flight record users can snag resources and set it as unavailable, members ganted with this option are able to unsquawk and automatically unsquawk the event. |
| Can view | Access to “Maintenance center” in a view-only mode. |
| Can add resources | Access to “Maintenance center” and manage resources. |
| Members | |
| Manage members profile and upload files. | Manage members profile and upload files. |
| Can see sensitives infos about members | Member sensitive informations are: Responsibilities and Duties content, date and place of birth, Country foreigners status details, pending or expired events status, gender details, citizenship, address and phone numbers, emergency informations, personal socio demographics data. |
| Can upload personal files and internet links | Granted option to upload member profile files and internet links. |
| Can overpassed level setting to lock files | Uploaded files can be locked to restrict access to member power. Such as, granting this option, shall give the ability to overpass the limitation. |
| Override automatic logout time out session if set | If defined in system settings, automatic logout will be overridden. Session will always still open in browser. Careful in public access devices. |
| Can monitor recommendation failure | Failed lesson, if set, can compute member recommendation failures. Statistics will be displayed in each member profile and on homepage. |
| Can set or remove defined roles in organization | Member can manage roles, set to be modified by the same level of power in general settings. |
| Can manage members groups | Manage groups list. |
| Can set or remove all roles in organization | Override limits to manage member roles. |
| Can delete or rename uploaded files | Full access to manage all uploaded files. |
| Can access performances data | Access to member profile performance statistics. |
| Can change password and see logs | Granted option to modify or reset a password and see member logs. |
| Misc | |
| Can upload pictures | Uploading media files in “Pictures” access. |
| Can create news on homepage | News are displayed in homepage. |
| Can deploy memorandums | Manage memorandums. |
| Can manage E-trainings or survey | E-trainings are online courses, surveys, quizzes that are addressed as trainings. Competencies can be added if validated by a quiz. E-trainings Manager can add, modify, update, delete E-trainings. |
| Can deploy memorandums on behalf of another person | Deploy memorandums on behalf of another person. Access to “Can deploy memorandums” has to be activated. |
| Can create idcards | IDcards design center. |
| Can manage E-courses | E-courses are online courses. E-courses Manager can add, modify, update, delete E-courses. |
| Can review E-courses | This option set the member as an E-courses reviewer and will be able to manage all review request from users. |
| Can see and launch all E-courses | Even if not listed in E-courses options, member with this credentials will be able to display and launch all E-courses. |
| Quality Assurance | |
| Can use Quality Assurance functions | Quality Assurance functions include various indicators and reports. |
| Can access audit tools | Quality assurance “Control center” users with auditing actions. |
| Can administrate Quality Assurance | Quality assurance “Control center” users access to settings. |
| Can Request SQL database | Compute system database SQL request. |
| Can view statistical tools | Granting access to “Statistical tools” |
| Schedule and Flights | |
| Can view daily flight record and use scheduler | Full access to view Flight record and manage Scheduler. System settings grants access to manage Flight record. |
| Can have a user schedule column | Set own defined column in Scheduler |
| Restrict to scheduler only | Force member to not view Flight record. “Can view daily flight record and use scheduler” has to be activated. |
| Can manage task in flight record | Task scheduler access |
| Can view details in scheduler when static mode | Static mode is available to member if “Authorize other loggued users to only see scheduler” has been activated in system settings. This option set member to view. |
| Can NOT add or modify TRAINING session in scheduler | While not in static mode, disable managing specific activity type. |
| Can NOT add or modify RENTING session in scheduler | While not in static mode, disable managing specific activity type. |
| Can NOT add or modify INTERNAL session in scheduler | While not in static mode, disable managing specific activity type. |
| Can NOT add or modify GROUND session in scheduler | While not in static mode, disable managing specific activity type. |
| Can NOT add or modify OTHER session in scheduler | While not in static mode, disable managing specific activity type. |
| Can NOT add or modify SOLO session in scheduler | While not in static mode, disable managing specific activity type. |
| Can NOT add or modify UNAVAILABLE session in scheduler | While not in static mode, disable managing specific activity type. |
| Can see History tab in scheduler | Display schedule history tab. |
| Can see other member Requirement tab in scheduler | Display schedule requirement tab. |
| Can tap to times action on mobile version | Display Start, Engine Off, Take off and landing time in mobile version to Pilot in Command when Flight record activity has been ramp out. |
Select the minimum power of level a user must have to be able to modify any details data of the member. Users shall also have the privileges to add a member.
Set the minimum level a user must have to be able to see or upload files and folders to the member’s profile. User shall also have the privileges to add a member and manage files
Select the minimum power of level a user shall have to be able to overpass member’s 
locked files settings, personal notes and competencies
Section 3 – Signature sample
Member’s signature can be set using the pad. In all text area with menu, AirSupervision will insert signature using bulletin markup language (BBCODE) as follow [SIG=X], X is the member unique ID. Optionally can be added WIDTH=X, X is width in pixels.
e.g. [SIG=10 WIDTH=200]
To retrieve member’s id, open browser, navigate through profile, the id is located in the URL as follow https://www.airsupervision.com/sup/inst_view.php?id=ID
Because identity theft can happen, always authenticate the signature owner by checking who is sending the message. Unwanted, unsolicited messages can affect internal messaging system.
Mobile device browser
AirSupervision app member’s system setting view is a lightweight version of the desktop app. From there, user will be able to view and set member’s credentials, generate a random temporary password and send email to member, Reset will set the member as newly registered by deleting any password or temporary password data.
