{"id":4805,"date":"2026-10-09T23:34:54","date_gmt":"2026-10-10T03:34:54","guid":{"rendered":"https:\/\/www.airsupervision.com\/wp-r\/docs\/organization-staff\/group-scheduler\/reading-the-scheduler-grid\/"},"modified":"2026-10-09T23:34:54","modified_gmt":"2026-10-10T03:34:54","slug":"reading-the-scheduler-grid","status":"publish","type":"docs","link":"https:\/\/www.airsupervision.com\/wp-r\/docs\/organization-staff\/group-scheduler\/reading-the-scheduler-grid\/","title":{"rendered":"Reading the scheduler grid"},"content":{"rendered":"\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.airsupervision.com\/wp-r\/wp-content\/uploads\/2026\/10\/gs-grid-overview.png\" target=\"_blank\" rel=\"noreferrer noopener\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"337\" src=\"https:\/\/www.airsupervision.com\/wp-r\/wp-content\/uploads\/2026\/10\/gs-grid-overview-1024x337.png\" alt=\"Scheduler tab showing several days with project boxes (not synced) and synced boxes, the hours column on the left and the day headers with weather icons\" class=\"wp-image-4787\" srcset=\"https:\/\/www.airsupervision.com\/wp-r\/wp-content\/uploads\/2026\/10\/gs-grid-overview-1024x337.png 1024w, https:\/\/www.airsupervision.com\/wp-r\/wp-content\/uploads\/2026\/10\/gs-grid-overview-300x99.png 300w, https:\/\/www.airsupervision.com\/wp-r\/wp-content\/uploads\/2026\/10\/gs-grid-overview-768x253.png 768w, https:\/\/www.airsupervision.com\/wp-r\/wp-content\/uploads\/2026\/10\/gs-grid-overview.png 1520w\" sizes=\"(max-width: 767px) 89vw, (max-width: 1000px) 54vw, (max-width: 1071px) 543px, 580px\" \/><\/a><figcaption class=\"wp-element-caption\">Scheduler tab showing several days with project boxes (not synced) and synced boxes, the hours column on the left and the day headers with weather icons<\/figcaption><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"days-and-hours\">Days and hours<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Each <strong>column<\/strong> is one day. The header shows the year, month, weekday, and date, plus a weather icon when a forecast is available.<\/li>\n\n\n\n<li><strong>Today<\/strong> has a green header. <strong>Weekends<\/strong> have an orange header.<\/li>\n\n\n\n<li>The left column shows the hours from 00:00 to 24:00, divided into <strong>half-hour slots<\/strong>.<\/li>\n\n\n\n<li>Scrolling right or left loads more days automatically.<\/li>\n\n\n\n<li><strong>Click a day header<\/strong> to narrow that day and save space. Click it again to restore it. <strong>Double-click any header<\/strong> to restore all days.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"navigation-buttons-in-the-scheduler-tab-title\">Navigation buttons (in the Scheduler tab title)<\/h2>\n\n\n\n<p>These appear once a project is loaded:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Button<\/th><th>Action<\/th><\/tr><\/thead><tbody><tr><td><strong>Today<\/strong><\/td><td>Jumps to today.<\/td><\/tr><tr><td>\u25c0 (left arrow)<\/td><td>Jumps to the <strong>first<\/strong> lesson of the project.<\/td><\/tr><tr><td>Date field<\/td><td>Choose a date range to display.<\/td><\/tr><tr><td>\u25b6 (right arrow)<\/td><td>Jumps to the <strong>last<\/strong> lesson of the project.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/www.airsupervision.com\/wp-r\/wp-content\/uploads\/2026\/10\/gs-grid-navigation.png\" target=\"_blank\" rel=\"noreferrer noopener\"><img loading=\"lazy\" decoding=\"async\" width=\"340\" height=\"40\" src=\"https:\/\/www.airsupervision.com\/wp-r\/wp-content\/uploads\/2026\/10\/gs-grid-navigation.png\" alt=\"Scheduler tab header with Today, first item arrow, date range field and last item arrow\" class=\"wp-image-4786\" srcset=\"https:\/\/www.airsupervision.com\/wp-r\/wp-content\/uploads\/2026\/10\/gs-grid-navigation.png 340w, https:\/\/www.airsupervision.com\/wp-r\/wp-content\/uploads\/2026\/10\/gs-grid-navigation-300x35.png 300w\" sizes=\"(max-width: 340px) 100vw, 340px\" \/><\/a><figcaption class=\"wp-element-caption\">Scheduler tab header with Today, first item arrow, date range field and last item arrow<\/figcaption><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"what-a-schedule-box-shows\">What a schedule box shows<\/h2>\n\n\n\n<p>Each lesson appears as a coloured box:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>First line<\/strong>: start time (for example <code>0830<\/code>) and the resource name.<\/li>\n\n\n\n<li><strong>Second line<\/strong>: the instructor&#8217;s short name.<\/li>\n\n\n\n<li><strong>Third line<\/strong> (faded): the lesson title.<\/li>\n\n\n\n<li><strong>Colour<\/strong>: the activity type (Ground, Training, and so on), using the same colours as the live scheduler.<\/li>\n<\/ul>\n\n\n\n<p>The grid shows two kinds of boxes:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Box<\/th><th>Origin<\/th><th>What you can do<\/th><\/tr><\/thead><tbody><tr><td><strong>Project schedule<\/strong><\/td><td>Placed in this project, not yet published<\/td><td>Drag to move, double-click to modify, right-click for the project menu.<\/td><\/tr><tr><td><strong>Synced \/ live schedule<\/strong><\/td><td>Already in the live scheduler for this group<\/td><td>Double-click for details, right-click for the live menu. It cannot be dragged.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"legend\">Legend<\/h2>\n\n\n\n<p>The legend below the buttons explains the small icons on the boxes:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Icon<\/th><th>Meaning<\/th><\/tr><\/thead><tbody><tr><td>Red warning icon<\/td><td><strong>No instructor or resource set.<\/strong> This lesson cannot be synchronized yet.<\/td><\/tr><tr><td>Yellow people icon<\/td><td><strong>Includes additional participants<\/strong> (extra members or groups).<\/td><\/tr><tr><td>Blue people icon<\/td><td><strong>Schedule of another group.<\/strong> Your group is an additional participant in another group&#8217;s lesson.<\/td><\/tr><tr><td>Green check<\/td><td><strong>Synced.<\/strong> The lesson is published in the live scheduler.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/www.airsupervision.com\/wp-r\/wp-content\/uploads\/2026\/10\/gs-grid-legend.png\" target=\"_blank\" rel=\"noreferrer noopener\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"92\" src=\"https:\/\/www.airsupervision.com\/wp-r\/wp-content\/uploads\/2026\/10\/gs-grid-legend.png\" alt=\"legend line under the bottom buttons and examples of boxes carrying each icon\" class=\"wp-image-4785\" srcset=\"https:\/\/www.airsupervision.com\/wp-r\/wp-content\/uploads\/2026\/10\/gs-grid-legend.png 960w, https:\/\/www.airsupervision.com\/wp-r\/wp-content\/uploads\/2026\/10\/gs-grid-legend-300x29.png 300w, https:\/\/www.airsupervision.com\/wp-r\/wp-content\/uploads\/2026\/10\/gs-grid-legend-768x74.png 768w\" sizes=\"(max-width: 767px) 89vw, (max-width: 1000px) 54vw, (max-width: 1071px) 543px, 580px\" \/><\/a><figcaption class=\"wp-element-caption\">legend line under the bottom buttons and examples of boxes carrying each icon<\/figcaption><\/figure>\n","protected":false},"featured_media":0,"parent":4803,"menu_order":2,"template":"","doc_tag":[],"_links":{"self":[{"href":"https:\/\/www.airsupervision.com\/wp-r\/wp-json\/wp\/v2\/docs\/4805"}],"collection":[{"href":"https:\/\/www.airsupervision.com\/wp-r\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/www.airsupervision.com\/wp-r\/wp-json\/wp\/v2\/types\/docs"}],"version-history":[{"count":0,"href":"https:\/\/www.airsupervision.com\/wp-r\/wp-json\/wp\/v2\/docs\/4805\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/www.airsupervision.com\/wp-r\/wp-json\/wp\/v2\/docs\/4803"}],"next":[{"title":"Planning lessons with drag and drop","link":"https:\/\/www.airsupervision.com\/wp-r\/docs\/organization-staff\/group-scheduler\/planning-lessons-with-drag-and-drop\/","href":"https:\/\/www.airsupervision.com\/wp-r\/wp-json\/wp\/v2\/docs\/4806"}],"prev":[{"title":"Managing projects","link":"https:\/\/www.airsupervision.com\/wp-r\/docs\/organization-staff\/group-scheduler\/managing-projects\/","href":"https:\/\/www.airsupervision.com\/wp-r\/wp-json\/wp\/v2\/docs\/4804"}],"wp:attachment":[{"href":"https:\/\/www.airsupervision.com\/wp-r\/wp-json\/wp\/v2\/media?parent=4805"}],"wp:term":[{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/www.airsupervision.com\/wp-r\/wp-json\/wp\/v2\/doc_tag?post=4805"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}