{"id":3837,"date":"2026-03-01T14:52:23","date_gmt":"2026-03-01T19:52:23","guid":{"rendered":"https:\/\/www.airsupervision.com\/wp-r\/?post_type=docs&p=3837"},"modified":"2026-03-01T15:08:49","modified_gmt":"2026-03-01T20:08:49","slug":"misc-21","status":"publish","type":"docs","link":"https:\/\/www.airsupervision.com\/wp-r\/docs\/administrator\/airsupervision-settings\/the-system-settings\/misc-21\/","title":{"rendered":"Institution Privacy Policy"},"content":{"rendered":"\n

The Institution Privacy Policy<\/strong> tab is used to write, update, and publish the policy text members must read.
Use this tab when policy wording changes, legal requirements evolve, or you need members to re-acknowledge an updated version.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Main Areas<\/strong><\/h2>\n\n\n\n
    \n
  1. Policy guidance text<\/strong>
    Provides reminders about policy responsibilities and activation requirements.<\/li>\n\n\n\n
  2. Policy editor<\/strong>
    Rich-text editing area where policy content is maintained.<\/li>\n\n\n\n
  3. save<\/strong>
    Saves current policy content.<\/li>\n\n\n\n
  4. Clear consents<\/strong>
    Clears stored policy acknowledgements so members must acknowledge again.
    Use this after significant policy updates.<\/li>\n<\/ol>\n\n\n\n

    Recommended Update Workflow<\/strong><\/h2>\n\n\n\n
      \n
    1. Review and update policy text in the editor.<\/li>\n\n\n\n
    2. Click save<\/strong> and verify success message.<\/li>\n\n\n\n
    3. If members must accept the new version, click Clear consents<\/strong> and confirm.<\/li>\n\n\n\n
    4. Ensure your Policy read<\/strong> requirement is enabled in Connections settings.<\/li>\n<\/ol>\n\n\n\n

      What Members See<\/strong><\/h2>\n\n\n\n
        \n
      • When policy-read enforcement is active, members are prompted to acknowledge the policy during access.<\/li>\n\n\n\n
      • After Clear consents<\/strong>, all members are prompted again until they acknowledge the updated text.<\/li>\n\n\n\n
      • If consents are not cleared, existing acknowledgements remain valid for current members.<\/li>\n<\/ul>\n\n\n\n

        Troubleshooting<\/strong><\/h2>\n\n\n\n

        Save appears not applied<\/h3>\n\n\n\n
          \n
        • Reopen the tab and confirm content persisted.<\/li>\n\n\n\n
        • Verify a success notification appeared after clicking save<\/strong>.<\/li>\n<\/ul>\n\n\n\n

          Members are not asked again after update<\/h3>\n\n\n\n
            \n
          • Use Clear consents<\/strong> and confirm.<\/li>\n\n\n\n
          • Verify that policy-read enforcement is enabled in Connections settings.<\/li>\n<\/ul>\n\n\n\n

            Formatting looks unexpected<\/h3>\n\n\n\n
              \n
            • Reapply formatting in the editor toolbar.<\/li>\n\n\n\n
            • Keep policy structure simple (clear headings, short paragraphs, lists).<\/li>\n<\/ul>\n","protected":false},"featured_media":0,"parent":719,"menu_order":23,"template":"","doc_tag":[],"_links":{"self":[{"href":"https:\/\/www.airsupervision.com\/wp-r\/wp-json\/wp\/v2\/docs\/3837"}],"collection":[{"href":"https:\/\/www.airsupervision.com\/wp-r\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/www.airsupervision.com\/wp-r\/wp-json\/wp\/v2\/types\/docs"}],"version-history":[{"count":7,"href":"https:\/\/www.airsupervision.com\/wp-r\/wp-json\/wp\/v2\/docs\/3837\/revisions"}],"predecessor-version":[{"id":3854,"href":"https:\/\/www.airsupervision.com\/wp-r\/wp-json\/wp\/v2\/docs\/3837\/revisions\/3854"}],"up":[{"embeddable":true,"href":"https:\/\/www.airsupervision.com\/wp-r\/wp-json\/wp\/v2\/docs\/719"}],"prev":[{"title":"Logs","link":"https:\/\/www.airsupervision.com\/wp-r\/docs\/administrator\/airsupervision-settings\/the-system-settings\/misc-20\/","href":"https:\/\/www.airsupervision.com\/wp-r\/wp-json\/wp\/v2\/docs\/3828"}],"wp:attachment":[{"href":"https:\/\/www.airsupervision.com\/wp-r\/wp-json\/wp\/v2\/media?parent=3837"}],"wp:term":[{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/www.airsupervision.com\/wp-r\/wp-json\/wp\/v2\/doc_tag?post=3837"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}